Broxi
24-06-2008, 14:00 58
I am trying to do Job descriptions for Each position within the club... I do not expect to get it right first time, and i do not expect everyone will be happy with them.
But i am doing my best so please bear with me.
Please can you review the description for the Position below and tell me if anything needs changing... adding removing etc.
Main Events Coordinator & Deputy.<o:p></o:p>
<o:p> </o:p>
<o:p> </o:p>
The Main eventsCoordinator is responsible for Organising National meets and shows. If you are unable to arrange the meet you should ask your deputy to carry out the task.<o:p></o:p>
<o:p> </o:p>
You will be the clubs main point of contact for the show and events organisers. (eg. <st1:place w:st="on">Devon</st1:place> Car Shows, Rally Day etc.) If they do not Contact you… You should Contact them.<o:p></o:p>
You are also responsible for sorting out track time etc., and ensuring that the Treasurer is aware of what cheques need to be sent, who they should be sent to, what the payment is for and how much it is for.<o:p></o:p>
<o:p> </o:p>
It is your responsibility to request assistance and delegate tasks to your deputy and to the local coordinator for the area where the show or event is being held.<o:p></o:p>
(It is your duty to contact them and ask for your assistance, and delegate the tasks to them, Saying they never offered assistance is No excuse. Phone them. P.M them, as on the forum. Do not wait for them to come to you.)<o:p></o:p>
If you are not attending the event for any reason, you should give as much assistance as possible prior to the event, and ensure you have delegated all the necessary tasks for the event to your deputy and the local coordinator.<o:p></o:p>
<o:p> </o:p>
You are the head coordinator, you should liaise with the local coordinators and encourage them to keep up morale and ensure they are doing enough events and actively seeking new members.
<o:p> </o:p>
Within the forum you have moderation privileges within the events forums; this is to enable you to update events threads. However you should only update events you are involved in organizing, you the head organizer of the event should inform any of your assistants as to what you would like them to update and what you would like them to leave for you to update.
<o:p> </o:p>
Threads for events are only to be posted within the events forums. Please do not use the General discussion forums for this. Only one thread should be created for any one event, any updates should be added to this thread… DO NOT start a new thread, giving the updates.<o:p></o:p>
Ideally all updates should go into the first post. Once this has been updated you can then create a new post stating. (I have updated this event. All information is in the first post.) This is because a lot of people read the first post in a thread and do not bother checking the entire thread and often miss any updates.<o:p></o:p>
<o:p> </o:p>
Convoy threads are the only exception to this rule. A convoy thread should be created in the convoy forum, and a link placed in the First Post on the specific event thread. <o:p></o:p>
But i am doing my best so please bear with me.
Please can you review the description for the Position below and tell me if anything needs changing... adding removing etc.
Main Events Coordinator & Deputy.<o:p></o:p>
<o:p> </o:p>
<o:p> </o:p>
The Main eventsCoordinator is responsible for Organising National meets and shows. If you are unable to arrange the meet you should ask your deputy to carry out the task.<o:p></o:p>
<o:p> </o:p>
You will be the clubs main point of contact for the show and events organisers. (eg. <st1:place w:st="on">Devon</st1:place> Car Shows, Rally Day etc.) If they do not Contact you… You should Contact them.<o:p></o:p>
You are also responsible for sorting out track time etc., and ensuring that the Treasurer is aware of what cheques need to be sent, who they should be sent to, what the payment is for and how much it is for.<o:p></o:p>
<o:p> </o:p>
It is your responsibility to request assistance and delegate tasks to your deputy and to the local coordinator for the area where the show or event is being held.<o:p></o:p>
(It is your duty to contact them and ask for your assistance, and delegate the tasks to them, Saying they never offered assistance is No excuse. Phone them. P.M them, as on the forum. Do not wait for them to come to you.)<o:p></o:p>
If you are not attending the event for any reason, you should give as much assistance as possible prior to the event, and ensure you have delegated all the necessary tasks for the event to your deputy and the local coordinator.<o:p></o:p>
<o:p> </o:p>
You are the head coordinator, you should liaise with the local coordinators and encourage them to keep up morale and ensure they are doing enough events and actively seeking new members.
<o:p> </o:p>
Within the forum you have moderation privileges within the events forums; this is to enable you to update events threads. However you should only update events you are involved in organizing, you the head organizer of the event should inform any of your assistants as to what you would like them to update and what you would like them to leave for you to update.
<o:p> </o:p>
Threads for events are only to be posted within the events forums. Please do not use the General discussion forums for this. Only one thread should be created for any one event, any updates should be added to this thread… DO NOT start a new thread, giving the updates.<o:p></o:p>
Ideally all updates should go into the first post. Once this has been updated you can then create a new post stating. (I have updated this event. All information is in the first post.) This is because a lot of people read the first post in a thread and do not bother checking the entire thread and often miss any updates.<o:p></o:p>
<o:p> </o:p>
Convoy threads are the only exception to this rule. A convoy thread should be created in the convoy forum, and a link placed in the First Post on the specific event thread. <o:p></o:p>